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Guidelines for Traditional Non-Digital District Correspondence

As elected officials and public employees in the State of Ohio it is important to remember that all communications you send and receive that pertain to the management and work of your office are considered public records. As such they may be viewed by persons other than those for whom the records were created.

The correspondence sent by your office, as an employee or on behalf of your board, may be the first encounter a cooperator, partner agency or elected official has with your office. A well composed letter will convey to the reader the professional nature of your office and should instill a trust that the issue at hand will be handled in an efficient and professional manner.

Use this guide for reference when composing SWCD communications. Additionally, SWCD offices may choose to use this as an instructional tool for new employees.