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SWCD Guidelines for Recording Official Minutes

As defined by law: “A public body must keep full and accurate minutes, which must enable the public to understand and appreciate the rationale behind the public body’s decisions. It must prepare the minutes promptly, file them, and maintain them for all public meetings.” Minutes are merely the record of actions; they are not actions in and of themselves. For example, if a public body fails to approve minutes of a meeting, that failure does not necessarily render all action taken during that meeting void. Minutes do not have to be a verbatim transcript, however, they need to provide enough detail so the lay reader will understand the thinking of the board as to the decisions they make.

Use this guidance to ensure proper preparation of SWCD meeting minutes.